Platform
AI recruitment software for agencies and independent recruiters
Grophi Engine is an applicant tracking system with AI built into the parts that actually cost you time: reading CVs, deciding who fits, and keeping clients informed.
The problem
Most recruitment tools were built for in-house HR teams
A corporate applicant tracking system assumes one employer, one careers page and one hiring process. Agency and freelance recruiting works differently: many clients, many mandates, CVs arriving from every direction, and a constant need to show a client progress without handing over your database.
Grophi Engine is built for that shape of work. Each mandate has its own pipeline and its own commercial terms. Each client gets a portal that shows only their roles. Your talent pool sits underneath all of it and belongs to your workspace alone.
Capabilities
What the AI actually does
Reads CVs
Text and scanned PDFs, Word files and pasted profiles become structured records with skills, experience, current employer and contact details.
Scores fitment
Semantic matching compares the candidate against the role's must-have and preferred skills, then writes the reasoning in plain English.
Flags duplicates
The same person arriving through a job board and a referral is recognised and merged, so your history stays intact.
Drafts the pitch
A submission summary and recruiter pitch are drafted for you, so the client note takes a minute instead of ten.
Writes job scope
Turn rough notes from a client call into a clean, professional list of responsibilities for the job description or contract.
Watches the pipeline
Stale candidates, unanswered client replies and upcoming interviews surface on an action queue every morning.
Beyond the AI
The operational parts you still need
Team structure and approvals
Recruiters, team leads, pods and admins each see the right surfaces. Submissions can require a team lead's approval before a client sees them.
Client-scoped access
A recruiter only reaches the clients assigned to them. Commercial terms and fees stay visible to the people allowed to see money.
Contracts and compliance
Consultant and employee agreements, client MSAs and statements of work generate on your letterhead with correct Indian tax treatment.
Finance
Placement invoices, salary slips and a ledger of what has been billed and collected, with a forward view of cashflow.
Want the detail per area? Resume parsing and screening, the freelance recruiter setup, or sharing candidates with clients.
See it on your own mandate
Create a workspace, add one role, and drop in a handful of CVs.